Membership Audit and Control Committee (MACC)

Position: Member
Terms Starts: September 2023
Term ends: September 2024

Applications Due: Applications accepted until committee is staffed or September 15th, 2023, whichever comes first

Charge/Objective

This committee is responsible for ensuring that applicants are properly qualified to be accepted for membership in the association in accordance with all current standards and bylaws, including the responsibility for ensuring that all members maintain membership in accordance with current standards and bylaws.

The Committee is charged to:

  • All applications for AAHA Accreditation (“Applicants”) will be reviewed by a designated AAHA staff member who will ensure that the information on the Applicant is sufficiently complete to certify that requirements for becoming an AAHA Accredited Practice have been met.
  • MACC will vote to approve Applicants who have met the applicable qualifications and met the AAHA Standards as AAHA Accredited Practices. Questions as to qualifications or eligibility shall be referred to the MACC Chair, together with their complete file. The Chair may request additional information prior to recommending acceptance or rejection of the Candidate.
  • MACC shall uphold the interpretation of the standards set forth by the Practice Accreditation Committee (“PAC”). MACC shall act in accordance with AAHA’s current policy for disciplinary Accredited Practices when dealing with a mandatory standard violation or a failed evaluation.  PAC and MACC will work collaboratively in these situations, with assistance from AAHA legal counsel as necessary.
  • MACC shall periodically review the processes and protocols for becoming or retaining AAHA Accredited Status, and subsequently submit such recommended revisions to the Board of Directors for approval.
  • MACC shall report regularly to the Board of Directors on its activities and recommendations during the period.
  • MACC shall carry out such other duties and responsibilities and/or addresses charges as assigned by the Board of Directors from time to time.
  • The AAHA Staff Representative shall be responsible for enforcing trademark (i.e., logo) violations, along with AAHA legal counsel, and keep MACC updated regarding the same.
  • Members will complete an NDA and COI annually.
  • Members will complete a survey every June to determine their continued involvement in the committee.

Terms, Method of Appointment, Requirements

Committee members will be appointed by the President Elect of AAHA. MACC shall consist of between 5 and 7 AAHA Accredited Practice Team Members whose practices have maintained AAHA Accreditation in good standing for at least 3 years consecutive prior to their appointment to MACC. At least 3 members must be licensed veterinarians. The Chair of MACC shall be a licensed veterinarian appointed by the President Elect.

Except for the Board Liaison and the AAHA Staff Representative, each committee member will serve for an initial term of 1 year. Thereafter, committee members may serve for 2-year terms with no term limits upon mutual agreement between the committee member and President Elect.

The Committee has 5-7 members in any given year.

  • Chair
  • Co-Chair/Staff Liaison
  • Board Liaison
  • Member
  • Member
  • Member
  • Member

Meetings

The Membership Audit and Control Committee primarily communicates via email.  The nature of these emails can be sporadic and time consuming based on the needs of the members within the Association.  The committee shall hold Teams teleconference(s) on a bi-annual, if not quarterly, basis depending on the nature of those communications.

The teleconferences are scheduled by the AAHA staff liaison ahead of time via a doodle poll to determine date and time.   

One of those teleconferences is a standing meeting held every September following the week of AAHA Con.

During the September teleconference the committee transitions to a new AAHA Board liaison.

Reports

The committee will send board reports to the AAHA Board of Directors ahead of the annual board meetings in January and June each year. The staff liaison will facilitate these reports and pass them along to the Executive Assistant.

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